Fleet Maintenance Management

Improve uptime and manage the entire maintenance lifecycle in one place

Share responsibility across team members and achieve your ideal fleet maintenance workflow. Track and manage every aspect of your fleet’s maintenance from reminders to reporting and ensure nothing slips through the cracks.

Fleetio is where fleet maintenance happens.

Automate Triggers
  • Fl calendar PM Reminders
  • Fl check circle Inspections
  • Fl error DTC & Engine Faults
  • Fl warning Recall Notices
  • Fl wrench Repair Requests
Handle Efficiently
  • Fl calendar Outsourced Maintenance
  • Automated data entry
  • National and Independent Shops
  • Fl warning In-House Maintenance
  • Work Orders
  • Parts & Inventory
Resolve & Reset
  • Fl calendar Recalls Closed
  • Fl check circle Inspections Schedules Closed
  • Fl error Issues & Faults Resolved
  • Fl warning PM Reminders Updated
Report & Improve
  • Fl calendar Maintenance Cost Trends
  • Fl check circle Expense Tracking
  • Fl error Total Cost of Ownership
Automated Maintenance Alerts

Surface critical reminders and notifications to the right people at the right time

Essence fleet safety
  • Automatically generate preventative maintenance (PM) schedules based on manufacturer recommendations

    Get PM intervals automatically from the original equipment manufacturer (OEM). Customize service tasks, intervals and due soon thresholds based on vehicle utilization. Apply to one or many vehicles at once, notify stakeholders for service due in real-time and track compliance.

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  • Improve your vehicle inspection process

    Leverage digital inspections (DVIRs) through the Fleetio Go mobile app and automatically get notified of issues when inspection items fail. Easily monitor the status of a repair and add comments all the way through resolution.

    See how Fleetio helped Inline Electric switch from paper and enhance their inspections process.

    Watch 2-minute Video
  • Report issues as soon as they appear

    Empower operators to log and request needed repairs from the field. Automatically pull in engine fault codes and vehicle recalls. Communicate in real-time on the issue itself, manage resolutions and get your assets back up and running.

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Outsourced Maintenance

Improve efficiency and take back control of third-party maintenance activities

Watch: Outsourced Maintenance Overview
Outsourced maintenance
  • Keep a detailed service history for every vehicle

    Track repair orders, service task line items and costs. Easily attach PDFs, photos and documents storing all of your service records in one centralized place. Automatically reset PM reminders and resolve issues when completed service is entered.

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  • Avoid phone calls and prevent surprise bills

    With our Maintenance Shop Integration, electronically review repair orders at the line-item level. No phone calls needed and you're only charged for the work you approve. Detailed invoices automatically upload to your Fleetio account, giving you full clarity into your maintenance costs.

    See how Cherrylake modernized its maintenance processes with Fleetio.

    Watch 2-minute Video
  • Get exclusive discounts from our Maintenance Provider Network

    Use your trusted shops or service your vehicles at over 45,000 in-network shops nationwide. Our open network is constantly growing and many national providers offer exclusive discounts to Fleetio customers.

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In-house Maintenance

Effectively track labor, parts and inventory from issue creation to resolution

Watch: In-house Maintenance Overview
Essence track labor
  • Plan, schedule and perform in-house maintenance

    Create and assign electronic work orders to in-house technicians and track labor time. Add reported vehicle issues, scheduled service tasks and detailed line items with ease and start work immediately.

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  • Communicate in real-time and minimize downtime

    Converse with technicians, drivers and other stakeholders within a Work Order and avoid delays and errors due to poor communication. Receive push notifications when new comments are added or the status changes, ensuring everyone is on the same page.

    See how ProQual saved 33% in maintenance costs with Fleetio

    Watch 3-minute Video
  • Manage parts and inventory and purchase supplies with ease

    Avoid part stockouts and manage inventory by location down to the aisle, row and bin. Efficiently manage purchasing approvals and receiving in one centralized system.

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Fleet Maintenance Reporting

Stop data overload and surface the right data to stakeholders in real-time

Essence reporting
  • Measure the costs and efficiency of maintenance activities

    Track service tasks, line items, technician time, parts and labor with ease and see how much your assets cost to maintain. Report on cost trends for individual service codes and see how long it takes to perform routine repairs.

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  • Gain instant insight into spend

    Track maintenance activities and costs through a standard classification system, enabling you to categorically report on service activities by vehicle system and service task across your entire fleet instantly.

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  • Understand the true cost of owning and operating your vehicles

    Report on all expenses and operating costs to get the full financial picture of vehicle ownership and ensure your assets remain profitable.

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Ready to get started?

Join thousands of fleets running on Fleetio

Questions? Call us at 1-800-975-5304 or email hello@fleetio.com